THIS IS A NATIONAL GUARD TITLE 32 EXCEPTED SERVICE POSITION. This National Guard position is for a Administrative Officer (Title 32) (Permanent), Position Description Number D2368000 and is part of the VA 192 FTR WG, National Guard.
NOTE: Qualifications are based on breadth/level of experience. In addition to describing duties performed, applicants must provide the exact dates of each period of employment (from MM/DD/YY to MM/DD/YY) and the number of hours worked per week if part time. As qualification determinations cannot be made when resumes do not include the required information, failure to provide this information may result in disqualification. Applicants are encouraged to use the USAJOBS Resume Builder to develop their federal resume. For a brief video on How to Create a Federal Resume. WHO CAN APPLY: GROUP I - All qualified Male/Female Enlisted Member (E1/AB - E9/CMSgt), Warrant Officer (W1/WO1 - W5/CW5, or Commissioned Officer (O1/2nd Lt - O5/Lt CoL) currently employed (permanent) in the Virginia Air National Guard Military Technician Program. GROUP II - All qualified Virginia Air National Guard Male/Female Enlisted Member (E1/AB - E9/CMSgt), Warrant Officer (W1/WO1 - W5/CW5, or Commissioned Officer (O1/2nd Lt - O5/Lt CoL) regardless of employment status (Traditional, Military Technician or AGR). To be considered as a Group II applicant, proof of appointment/enlistment in the Virginia National Guard must be attached if the appointment/enlistment occurred within 60 days prior to, or during, the advertisement period. Group III - Individuals eligible for membership in the Virginia Air National Guard. Military Grades: Enlisted Member (E1/AB - E9/CMSgt), Warrant Officer (W1/WO1 - W5/CW5, or Commissioned Officer (O1/2nd Lt - O5/Lt CoL) GENERAL EXPERIENCE: Applicant must have experience providing subject matter expertise, leadership, consultation, collaboration, and advisory services essential to the direction and efficient operation of the organization SPECIALIZED EXPERIENCE: Applicant must you have at least 12 months of specialized experience, equivalent to at least the GS-11 level, or equivalent pay band in other pay systems in the Federal government? This experience may also have been obtained in the private sector but must demonstrate that it is comparable to the GS grade indicated. This experience must include activities such as: Experience ensuring internal systems and procedures for carrying out the organization's administrative functions meet the requirements of balancing costs, benefits, productivity, efficiency, and effectiveness.. Experience initiating, planning, directing, and/or participating in special studies and projects. Experience representing an organization in meetings to market and advertise programs, activities, and requirements to gain support. Experience providing the full scope of supervision to subordinates.
As an Administrative Officer (Title 32) (Permanent), GS-0341-12, you will perform the below duties: Ensures internal systems and procedures for carrying out the organization's administrative functions meet the requirements of balancing costs, benefits, productivity, efficiency, and effectiveness. Accomplishes or assigns actions/staff work to subject matter experts/functional proponents as appropriate based on knowledge of organizational responsibilities, familiarity with subject matter, and broad guidance from the command group. Work relieves Wing leadership of all but the most pressing and necessary decision and action policies. Provides sound research, analysis, advisory and consultation to the Command team; recommends improvements in the formulation and application of policies and procedures. Addresses Freedom of Information Act (FOIA) initiatives, legislative activities, and responses to congressional inquiries. Supports the organization through the development and oversight of the knowledge management program. Acts as an intermediary to resolve significant or controversial issues, problems and disagreements that are referred to Commander. Directs the management of a myriad of unique, atypical, and unrelated problems. Establishes communication channels internal and external to the organization; keeps internal and external customers as well as unit members, traditional and full time, informed and facilitates communication laterally and horizontally throughout the organization. Resolves day-to-day administrative and management problems, plan, develop, and execute organization's Administrative Management Program (AMP). Initiates, plans, directs, and/or participates in special studies and projects in areas such as; resource utilization, personnel management, logistical support, knowledge management, readiness programs, etc. Researches, reviews, and analyzes processes and procedures to determine the overall applicability, effectiveness, efficiency, and productivity of activities and programs; develops final report and briefing, makes recommendations that impact high level decision making, and increases efficiency. Directs and oversees actions required to implement procedural changes, conducts in-process efficiency reviews, participates in site visits, completes after action reports, maintains historical data; ensures documented evidence is provided to support cost savings without compromising required standards of readiness, accuracy, effectiveness, and/or safety. Provides expertise, guides team or independently conducts process improvement studies, impacting future organizational effectiveness and efficiency in support of all areas of Wing management. Serves as the performance, process improvement coordinator, develops and executes process improvement studies that require the adaptation of analytical techniques to: (a) identify and resolve complex issues or problems, (b) develop new or modified work methods or (c) to make recommendations for improving program effectiveness and organizational productivity. Analyzes current and proposed operating programs to evaluate actual and potential effectiveness in achieving organizational objectives. Represents the Wing in meetings with congressional, state and local officials, special interest and business group spokespersons to market and advertise ANG programs, activities, and requirements to gain support for ANG missions. Attends community functions and serves as protocol specialist, spokesperson to create public interest in ANG programs. Provides oversight, coordination and collaboration as it pertains to protocol functions. Implements, directs, and coordinates executive functions, services and activities. Represents the commander in interaction with other agencies; markets, publicizes, and distributes information as it pertains to unit programs, initiatives, community events, open house, and special projects. Plans and executes special programs and projects relative to visits of dignitaries, conferences, briefings, etc. Collaborates and consults with Wing Public Affairs Officer (PAO), drafts, develops, and finalizes narrative, prepares and coordinates news releases with State JFHQ to support communication with local media, high-ranking public officials, corporate leadership, civic groups, other reserve components, Air Force, Army, National Guard Bureau (NGB) and respective headquarters staff representatives. Provides the full scope of supervision to subordinates assigned to Wing Public Affairs. Assigns work to subordinates based on priorities, difficulty of assignments, and the capabilities of employees. Performs as the historian, responsible to ensure timely, complete and accurate capture and cataloging of significant historical data, and generation of required reports. Prepares the annual historical summary for submission to higher headquarters. Performs other duties as assigned.