Opportunity
Working under the general supervision of the Supervisor-Hospitality Accounting this position will provide accounts receivable and administrative support to the Hospitality & Real Estate Group Businesses.  This position is specific to The American Club & The Inn on Woodlake.
Specific Responsibilities
Accounts Receivable Billing
Bill all group accounts within 5 days of departure ensuring that all elements of the contract have been properly posted.   All receipts are put in specific order and assembled with a folder for presentation to the client.Monitor account status (days outstanding) and follow up with client for payment according to established policy and collection law.Post finance charges according to established policy.  Maintain spreadsheet of client balances used for balance sheet reconciliation.Post payments on a daily basis as they are received either from the lock box, electronically, or directly in the mail.Report account status on a monthly basis to business management, the group controller, and corporate credit.Print and mail monthly statements to clients with balance.
Other related duties:
Facilitate group credit applications between group sales department and the corporate credit department.Respond to transient and group guests billing inquiries within a 24 hour period.Assist in the sale of gift cards during peak periods and cover absences of the primary gift card sales staff.Work with group and leisure sales staff to facilitate seamless guest experience from the first point of contact to their final billing.
Maintain City Ledger types
Responsible for the timely testing of upgrades and patches to the operating system as it relates to the accounts receivable function.
Overall Systems knowledge
Resource for all customer billing issues within the division as they relate to accuracy and the use of our current operating systems, Spring Miller (all modules) and Delphi.Requires strong Excel knowledge
Other 
Other Duties as assigned by Supervisor, Accounting Analyst or Controller.