The Federal Retirement Thrift Investment Board (FRTIB) is looking for a highly qualified and motivated individual to serve as an Administrative Specialist. This Job Opportunity Announcement (JOA) may be used to fill other Administrative Specialist, GS-0301-9/11 positions within the FRTIB in the same geographical location with the same qualifications and specialized experience.
To qualify for: GS 9: Specialized Experience: Applicants must have at least one year of full-time specialized work experience comparable in scope and responsibility to the next lower level, GS- 7, in the federal government. Specialized experience is defined as: One year of specialized experience, equivalent to the GS-7 level, that includes: Assisting in maintaining administrative records and tracking systems--such as correspondence logs or file repositories--in accordance with established procedures to ensure compliance, accuracy, and accessibility. Arranging travel and preparing expense documentation for senior leaders or executives in accordance with established procedures and under general supervision. Entering and reviewing time and attendance data for executive office staff to support accurate payroll processing and timely submission. Preparing draft correspondence and internal summaries for executive review using Microsoft Office tools, ensuring clarity and professionalism in support of leadership communication. Or Master's or equivalent graduate degree or 2 full years of progressively higher-level graduate education leading to such a degree. To qualify for: GS11: Specialized Experience: Applicants must have at least one year of full-time specialized work experience comparable in scope and responsibility to the next lower level, GS-9, in the federal government. One year of specialized experience, equivalent to the GS-9 level, that includes: Managing administrative processes--such as records maintenance, correspondence tracking, or file management systems--to ensure compliance with agency policies, maintain documentation integrity, and support continuity of operations. Coordinating travel arrangements and expense reimbursements for organizational leaders to ensure compliance with travel policies and timely reimbursement. Processing time and attendance records for multiple staff members to ensure accurate payroll reporting and adherence to agency policies. Drafting formal correspondence and internal reports using Microsoft Office tools to support executive-level communication and decision-making. Or Ph.D or equivalent doctoral degree or 3 full years of progressively higher-level graduate education leading to such a degree. *Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations. Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.Specialized experience must meet 52 weeks equivalent to the next lower grade level. A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.
Coordinate and support event planning and logistics for internal meetings and Board events, including scheduling, preparing agendas and materials, and ensuring timely communication with stakeholders.
Serve as the Records Management Liaison for the Office of the Executive Director, maintaining accurate and accessible records, supporting lifecycle management, and improving records-related processes for efficiency and compliance.
Act as the Government Purchase Card (GPC) Holder, executing authorized purchases, maintaining documentation, and ensuring compliance with GSA and agency procurement policies.
Track and manage executive correspondence and administrative workflows, ensuring timely routing, review, and response to support leadership decision-making and operational continuity.
Prepare and process travel authorizations, expense reports, and time and attendance records for senior leaders, ensuring accuracy, policy compliance, and timely submission.
Use tools such as Excel, SharePoint, and other office applications to manage data, streamline administrative processes, and support continuous improvement in office operations.