The incumbent maintain clinical registries and work to meet the standards of regulatory and accrediting agencies that approve cancer programs and/or other programs requiring registries. The incumbent is the Oncology Data Specialist (ODS) and/or Cancer Conference Coordinator to the Cancer Committee in the general medical and surgical center. The incumbent performs a wide range of administrative and technical duties.
Applicants pending the completion of educational or certification/licensure requirements may be referred and tentatively selected but may not be hired until all requirements are met. Basic Requirements: United States Citizenship: Non-citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy. Experience and Education. Experience. One year of experience that indicates knowledge of medical terminology and general understanding of the health record. Six months of the required one year of experience must have provided the knowledge, skills, and abilities (KSAs) needed to perform MRT work. OR, Education. Two years above high school with a minimum of 12 semester hours directly related to MRT work (e.g., courses in medical terminology, anatomy and physiology, and introduction to health records). OR, Experience/Education Combination. Equivalent combinations of experience and education are qualifying. The following educational/training substitutions are appropriate for combining education and experience: (A) Six months of experience that indicates knowledge of medical terminology and general understanding of the health record and one year above high school with a minimum of six semester hours of health information technology courses. (B) Successful completion of a course for medical technicians, hospital corpsmen, medical service specialists, or hospital training obtained in a training program given by the Armed Forces or the U.S. Maritime Service under close medical and professional supervision. Training may be substituted on a month-for-month basis for up to six months of experience, provided the training program included courses in anatomy, physiology, and medical record techniques and procedures. The position requires six additional months of experience that indicates knowledge of medical terminology and general understanding of the health record. English Language Proficiency. MRT (Cancer Registrar) candidates must be proficient in spoken and written English to be appointed as authorized by 38 U.S.C. § 7403(f).. May qualify based on being covered by the Grandfathering Provision as described in the VA Qualification Standard for this occupation (only applicable to current VHA employees who are in this occupation and meet the criteria). Grade Determinations: Lead Medical Records Technician (Cancer Registrar), GS-9 Experience Requirement: In addition to meeting the basic requirements, to qualify for the GS-9, you must possess at least 1 year of experience equivalent to the next lower grade level (GS-8), which is directly related to the position to be filled. Examples of specialized experience include Demonstrated Knowledge, Skills, and Abilities. In addition to the experience or education above, the candidate must demonstrate the following KSAs: Ability to organize work, set priorities, and delegate tasks/responsibilities to meet deadlines. Knowledge of neoplastic disease processes, cancer staging systems, biologic and molecular prognostic indicators to determine derived stage. Knowledge of reportable diseases, surveillance, epidemiology and end results program, cancer staging systems, multiple primary and histology rules, international classification of diseases for oncology, morphology and topography, cancer treatment modalities, and data requirements. Ability to analyze data using comparative statistical methods and present the data in graph format. Ability to interpret and apply facility bylaws regarding the cancer program. Knowledge of legal and regulatory requirements governing cancer registry operations to plan, organize, and maintain special cancer registries. Ability to communicate orally and in writing to ensure staff compliance with written directives, rules, and regulations. Physical Requirements. See VA Directive and Handbook 5019, Employee Occupational Health Service. May include but not limited to standing up to two hours per day, use of both hands, use of fingers, and sitting up to eight hours per day. Reference: For more information on this qualification standard, please visit https://www.va.gov/ohrm/QualificationStandards/.
The Medical Record Administrator (Cancer Registrar) Coordinator is responsible for planning, organizing, actuating, and control of all activities in the Cancer Registry Program. In this capacity, the Cancer Registrar coordinates all activities associated with the Cancer Program at this VA Healthcare System. Incumbent is responsible for providing advisory and technical service to administrative, medical, and ancillary professional staff as it relates to the integration of the Cancer Committee policy and procedures, the accreditation standards of the American College of Surgeons Commission on Cancer Program, and the VA Oncology Program. Incumbent has full program authority to administer the Cancer Registry program at this facility. Incumbent makes recommendations for program changes to the Cancer Committee, the Cancer Committee Chairperson, and the Cancer Liaison to the American College of Surgeons and to the Cancer Conference Chairperson. Incumbent is an integral part of the Cancer Program at this Medical Center. Preferred Experience: The VAMHCS holds CoC accreditation and we are looking for a certified Cancer Registrar to become part of the team in the Radiation Oncology Clinical Care Center. The position prefers Oncology Data Specialist (ODS, formally known as CTR) certification as mandated by the American College of Surgeons to continue our CoC accreditation. This position takes an active role in the re-accreditation process every three years, attends quarterly Cancer Committee meetings to review standards prior to accreditation, completes abstracting of cases in addition to follow-up of cancer patients. This position will support the Beckley VA. This position will be the sole registrar at Beckley VA, knowledge of OncoTrax and VA system is critical, as patient load is higher than other VISN facilities with diverse patient population. Work Schedule: Monday - Friday 8:00am-4:30pm Telework: Not Available Virtual: This is not a virtual position. Functional Statement #: 512-25582-F Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized