Marine Corps Community Services (MCCS) is looking for the best and brightest to join our Team! MCCS is a comprehensive program that supports and enhances the quality of life for Marines, their families, and others in the Marine Corps Community. We offer a team oriented environment comprised of military personnel, civilian employees, contractors and volunteers who keep the organization functioning smoothly and effectively.
MINIMUM QUALIFICATIONS: Three years of experience that demonstrates broad knowledge of administrative practices and principles. Skill to organize and coordinate multiple high visibility projects simultaneously. Skill to prepare documentation and presentations in proper format in accordance with naval correspondence rules of grammar and punctuation Skill to operation a personal computer, as associated peripheral equipment and software. Knowledge of support functions such as gathering statistical data, monitoring and reporting on support budgets, assisting in developing financial plans; obligating funds, liquidating travel claims; maintaining stock of office supplies, making arrangements for special events; collecting and reviewing section timecards for supervisors signature, preparing and conducting briefs, presentations and training sessions; monitoring and distributing personnel paperwork such as selection and recruitment requests, personnel actions, training notices, performance reviews, position descriptions, and individual development plans.
MAJOR DUTIES: Coordinates and performs a wide variety of responsible administrative functions in support primarily of the Logistics Branch, while providing secondary support to the Support Operations Division on an as needed basis. Organizes flow of operational program processes in an office environment. Establishes status of actions on numerous projects and programs operations. May serve on a variety of advisory committees. May be delegated signatory authority for selected administrative matters. Reviews and interprets directives and regulations. Maintains official files. Advises staff on development and implementation of local administrative directives and procedures. Develops internal policies, procedures and work methods affecting administrative management operations. Ensures compliance by managers and supervisors by reviewing and revising reports, correspondence for accuracy and format. Collects, compiles and organizes information and data to meet administrative requirements. Prepares correspondence and drafts instructions. Facilitates methods for automating reports and correspondence. Uses a personal computer to transmit correspondence, create reports, databases, spreadsheets, graphics, slide shows and presentations. Manipulates data to meet presentation and report requirements. Enforces and trains employees on proper naval correspondence rules and correct grammar, spelling, capitalization and Receives telephone callers, complaints and outside contacts and directs them to appropriate contacts when Necessary. Receives and delivers messages to staff members. Arranges and maintains appointment calendars for staff. Routes incoming mail to staff and work sections. Establishes suspense dates to collect responses and submits information as required by requests. May perform support functions such as gathering statistical data; monitoring and reporting on support budgets; assisting in developing financial plans, obligating funds , liquidating travel claims; maintaining stock of office supplies, making arrangements for special events; collecting and reviewing section timecards for supervisor' s signature, preparing and conducting briefs, presentations and training sessions ; monitoring and distributing personnel paperwork such as selection and recruitment requests, personnel actions, training notices , performance reviews, position descript ions, individual development plans. Submits and tracks all Logistics Branch required financial documentation to various stakeholders to include the Finance, Support Operations Division, all other MCCS Divisions and the MCCS Shared Services Center and will act as the point of contact for distributing and collecting information as needed. Receives, submits and tracks all maintenance work orders for Logistics. May act as card holder for Logistics Branch and the Support Operations Division. Provides World Class Customer Service with an emphasis on courtesy. Assists customers and communicates positively in a friendly manner. Takes action to solve problems quickly. Alerts the higher-level supervisor, or proper point of contact for help when problems arise. Adheres to safety regulations and standards. Promptly reports any observed workplace hazards, and any injury, occupational illness, and/or property damage resulting from workplace mishaps to the immediate supervisor. Adheres to established standards of actively supporting the principles of the EEO program and prevention of sexual harassment. Develops and ensures implementation of an activity safety program in accordance with the Base Safety Program. Conducts safety meetings at least quarterly. Informs coworkers of available safety regulations, instructions, materials and equipment. Promptly reports workplace accidents to the Human Resources Office. Complies with OSHA standards and takes action to correct unsafe or unhealthy working conditions. This is a white-collar position where occasional lifting up to 20 lbs. may be required. Performs other duties as assigned.