The Financial Specialist performs administrative, financial, technical, and professional work related to financial accounting, internal controls, self-assessment audits, and budgetary activities for the Office of the Circuit Executive (CEO) and Court, including ensuring compliance with the appropriate guidelines, policies, and approved internal controls.
A bachelor's degree from an accredited college or university. Two years of specialized experience. Specialized experience includes progressively responsible financial experience which demonstrates the particular knowledge, skills, and abilities to successfully perform the duties of this position. Skill in using a variety of computer applications (Word, Excel, PowerPoint and/or other applications). Incumbent must present a professional demeanor and possess exceptional interpersonal and organizational skills, and attention-to-detail. The position requires extensive knowledge of budgeting and how to use automated systems to perform day-to-day activities. The substantial amount of interpersonal communication required in the fulfillment of the duties and responsibilities of the position makes it necessary that the candidate manifest the highest degree of professionalism, poise, courtesy, and tact at all times. Skill and accuracy in working with numerical calculations; ability to understand relationships among accounts and how budgeting procedures relate to the overall business of the CEO; ability to troubleshoot errors and their probable causes; skill in monitoring and reconciling accounts and ledgers; skill in reconciling allotments, obligations, and available balances; ability to learn and adhere to judiciary standards and internal controls objectives, and the purpose and processes related to budget decentralization; knowledge of the overall fiscal reconciliation process; ability to learn judiciary regulations and CEO processes and practices related to budget planning, execution, and funds management; ability to ensure accuracy and completeness of data and comply with internal controls, regulations, and policies to prevent legal or personal liability; ability to conduct internal reviews of financial activities and develop written recommendations for improvements; ability to make decisions based on thorough knowledge of the policies, practices, and guidelines related to budget, travel, and property management; ability to communicate effectively (orally and in writing); ability to work collaboratively with staff from all areas of the Circuit Executive's Office; and the ability to interact effectively with individuals and groups. In addition, must be dependable, a team player, and capable of working effectively in a high volume, fast paced office.
Assist with the formulation, evaluation, and implementation of policies, procedures, and protocols related to financial operations and budgetary execution throughout the CEO. Perform periodic reviews to ensure that the CEO is in compliance with Guide to Judiciary Policy, internal controls, and generally accepted accounting principles (GAAP). Prepare documents to identify any findings and develop written recommendations for changes. Maintain, reconcile, and analyze accounting records, as well as subsidiary ledgers for allotments and other fiscal records. Review and/or perform accounts payable and accounts receivable duties and have responsibility for the accuracy and accountability of monies received and disbursed by the CEO. Prepare, update, examine, and analyze a variety of regular and non-standard reports. Design, develop, and maintain spreadsheet formats and programs for analyzing financial information. Ensure that appropriate internal controls for disbursement, transfer, recording, and reporting of monies are followed. Review vouchers for payment related to expenses incurred by the CEO for appropriateness of payment. Serve as primary travel reviewer for the CEO. Review travel authorizations and process travel vouchers in JIFMS in accordance with judiciary travel regulations. Monitor travel fund obligations and provide authorization and assistance to travelers using the Court's Centrally Billed Account. Prepare documentation for and process monthly payment of the Court's Centrally Billed Account. Provide guidance relating to staff and judge travel. Serve as subject matter expert on judiciary travel regulations for Court employees and judges. Review and/or perform accounts payable and accounts receivable duties and have responsibility for the accuracy and accountability of monies received and disbursed by the CEO. Assist with monitoring of daily appropriated fund balances, reprogramming, and transferring funds as necessary and appropriate. Enter allotments, adjustments to allotments, and reprogrammings into the Judiciary Integrated Financial Management System (JIFMS) as requested and maintain oversight and approval documentation. Prepare and submit the monthly CEO Electronic Status of Funds and reprogramming reports. Prepare Quarterly Open/Unliquidated Purchase and Travel Obligations Reports. Serve as the Court's primary property disposal officer concerning the transfer, donation, sale, or abandonment of non-expendable personal property in accordance with the provisions of the Guide to Judiciary Policy. Provide assistance in carrying out the biennial Judicial Conference, which requires some travel. Demonstrate and create an environment of teamwork, excellent customer service, and support for staff, executives, judges, and chambers staff. Perform other functions and special projects within the CEO as assigned.