The Salem VA Medical Center is seeking a Lead Medical Records Technician (Cancer Registry Lead) The incumbent serves as Cancer Registry Lead and directs operations of the Salem VA Medical Center Cancer Program within Medicine/Oncology Service. Incumbent is responsible for overall management, planning, organizing, and maintaining Cancer Registry standards and daily operations within the Medicine/Oncology Service.
Basic Requirements: United States Citizenship: Non-citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy. English Language Proficiency Requirement: Per VA Handbook 5005, Part II, Chapter 3, Section A, Paragraph 3j: No person will be appointed under authority of 38 U.S.C., chapter 73 or 74, to serve in a direct patient-care capacity in VHA who is not proficient in written and spoken English. Experience/Education: Experience: One year of experience that indicates knowledge of medical terminology and general understanding of the health record. Six months of the required one year of experience must have provided the knowledge, skills, and abilities (KSAs) needed to perform MRT work. OR, Education: Two years above high school with a minimum of 12 semester hours directly related to MRT work (e.g., courses in medical terminology, anatomy and physiology, and introduction to health records). OR Experience/Education Combination: Equivalent combinations of experience and education are qualifying. The following educational/training substitutions are appropriate for combining education and experience: (a) Six months of experience that indicates knowledge of medical terminology and general understanding of the health record and one year above high school with a minimum of six semester hours of health information technology courses. (b) Successful completion of a course for medical technicians, hospital corpsmen, medical service specialists, or hospital training obtained in a training program given by the Armed Forces or the U.S. Maritime Service under close medical and professional supervision. Training may be substituted on a month-for-month basis for up to six months of experience, provided the training program included courses in anatomy, physiology, and medical record techniques and procedures. The position requires six additional months of experience that indicates knowledge of medical terminology and general understanding of the health record. Grade Determinations: Have one (1) full year of experience equivalent to the GS 08 level. In addition to the experience, the candidate must demonstrate the following KSAs: Knowledge and understanding of American College of Surgeons and/or facility requirements for administering, monitoring, and reporting compliance of the cancer program to the governing bodies. Ability to interpret data to set, evaluate, and adjust the cancer program and/or facility goals and objectives. Ability to inform cancer registry staff on the technical components of the cancer database, coordinate workflow and monitor data for accuracy and quality measures. Ability to multitask. Ability to communicate with diverse disciplines regarding the facility requirements of the cancer program. Ability to analyze and interpret data for use in facility strategic planning. Ability to develop cancer program/cancer registry policies and procedures to ensure patient-centered care for cancer patients in accordance with government-wide, agency, and facility requirements. References: Please reach out to your Human Resource Office. VA Handbook 5005/128, Medical Record [s] Technician Part II, Appendix G35. Physical Requirements: The work is primarily sedentary and performed in a typical office setting. Some slight physical effort may be required. The incumbent typically performs work in a office setting that is adequately lighted and climate controlled.
Responsibilities include but are not limited: Ensures patients with malignant disease and some reportable benign conditions are submitted and followed in accordance with established procedures and professional ethics required by various accrediting agencies. Retrieves and analyzes registry data and disseminates cancer data as required Coordinates with Quality Improvement Coordinator to disseminate pertinent findings using Cancer Registry data to the Cancer Committee. Ensures sufficient supplies are available to meet operating requirements. Works independently and as a required member of the hospital Cancer Committee. Responsible for lifetime disease surveillance/follow-up of all cancer patients accessioned into the Salem VAMC Cancer Registry Database. Supports all cancer registry operations to ensure the objectives of the Cancer Registry and the Cancer Program standards are met. Serves as a cancer data standards consultant for the Cancer Committee. Advice and information pertaining to population and state cancer registries may involve the establishment and maintenance of cancer registries or questions concerning data curation, complex clinical results, correct clinical stage designation,etc Provides technical advice and data on one or more of the following areas in the Salem Cancer Program: utilization patterns, clinical outcomes, performance measures/monitors, patient satisfaction, patient demographics, workload capture, discrepancies in clinical documentation. Determines reasons and variations between actual capability and planning objectives and recommends corrective actions. Plans and develops priorities and working guides, recommends policy changes to the Cancer Committee regarding data standards. Submits recommendations for changes, additions, or deletions in Cancer Committee activities. Recommends cancer registry systems administration policies and procedures to simplify operations, improve efficiency. Performs case ascertainment to determine reportability of patients with a malignancy, certain premalignant and benignconditions diagnosed and/or treated to ensure inclusion in the VA Cancer Registry System database. Accessions newly diagnosed conditions in a timely manner to establish real time incidence reporting. Work Schedule: Monday-Friday, 8:00am to 4:30pm Telework: Available Functional Statement #: 000000 /Lead MRT (Cancer Register) GS-0675-9 Relocation/Recruitment Incentives: Not Authorized Financial Disclosure Report: Not Required