This position is in the Architect of the Capitol (AOC), Superintendent, Capitol Building, Assistant Superintendent, Client Services Division, Service Center Branch, The candidate provides operational support for jurisdiction purchasing, customer service and office management.
You must meet the United States Office of Personnel Management's (OPM) qualification requirements (including specialized experience and/or educational requirements) for the advertised position. You must meet all eligibility and qualifications requirements by the closing date of the job announcement. Additional information on the qualification requirements is outlined in the OPM Qualifications Standards Handbook of General Schedule Positions. It is available for your review on the OPM web site at http://www.opm.gov/qualifications. Specialized Experience is experience that has equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position and is typically in or related to the work of the position to be filled. To be creditable, an applicant's one full year (52 weeks) of specialized experience must demonstrate the knowledge, skills, and abilities necessary for successful job performance. To qualify at the GS-05 level, your resume must clearly demonstrate that you have one full year (52 weeks) of specialized experience comparable in difficulty and responsibility to at least the GS-04 level in the federal service. Examples of qualifying experience include: Using verbal and written communication to process work requests and perform basic administrative tasks. Using Microsoft Office suite and other software programs to support and manage administrative activities. OR You must have at least 4 years of successfully completed education above the high school level. (One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university.) To qualify at the GS-06 level, your resume must clearly demonstrate that you have one full year (52 weeks) of specialized experience comparable in difficulty and responsibility to at least the GS-05 level in the federal service. Examples of qualifying experience include: Using Microsoft office software and other computer systems to maintain data and records. Processing time and attendance using established guidelines. To qualify at the GS-07 level, your resume must clearly demonstrate that you have one full year (52 weeks) of specialized experience comparable in difficulty and responsibility to at least the GS-06 level in the federal service. Examples of qualifying experience include: Utilizing purchasing regulations, methods, procedures, and business practices to make micro- purchases. Utilizing automated systems to process purchases. To qualify at the GS-08 level, your resume must clearly demonstrate that you have one full year (52 weeks) of specialized experience comparable in difficulty and responsibility to at least the GS-07 level in the federal service. Examples of qualifying experience include the following types of tasks performed on a regular and recurring basis: Examples of qualifying experience include: Utilizing purchasing regulations, methods, procedures, and business practices to make purchases involving specialized and commercial items and services. Preparing and reconciling purchase requisitions in an electronic financial system. Utilizing automated systems to process purchases.
Tour of Duty: Monday thru Friday | 5:30am to 2:00pm Tour of Duty: Monday thru Friday | 11:30am to 8:00pm ***Tour of Duty will be assigned upon Selection Responsible for purchasing supplies, materials, tools and equipment. Responsible for procuring supplies, services and equipment through a variety of small purchasing methods and procedures. The work requires an in-depth knowledge of a variety of specialized purchasing methods and procedures to perform procurement actions. Resolves problems with requisitioning technical personnel procurement guidelines that specify lead-time and possible suppliers or any issues involved in purchasing. Meets with suppliers to discuss terms, special requirements, schedules, etc., resulting from the nature of item or service being purchased. Serves in the capacity of Cardholder of a Government-wide Purchase Card and is responsible for safeguarding the purchase card and account number. Assures that the card is properly secured. Follows procedures outlined in Standing Operating Procedures for Using the Government-wide Commercial Purchase Card Service. The purchase card is used to pay for micro-purchases (supplies or services) following established policies and procedures. Reconciles the monthly statement and forwards the reconciled statement to the Approving/Certifying Official as directed. Complies with ethical and regulatory program requirements applicable to cardholders making purchase card purchases. Receives, reviews and analyzes assigned procurement requests, including Scopes of Work (SOW) and specifications for adequacy, conciseness, consistency with AOC purchasing guidelines. Screens and reviews purchasing requests for completeness and accuracy. Assists requestors and the Business Finance Analyst (BFA) with execution of the annual procurement plan. Participates in or plans the procurement of goods, services and equipment through a variety of purchasing methods. Assists requestor is compiling a bidders list for qualified applications. Reconciles credit card accounts monthly and resolves problems to balance accounts. Performs all phases of procurement from receipt of purchase request through final delivery. Initiates modifications to original terms for substitutions of products/services, price changes and delivery date changes. Initiates terminations for inability to perform or lack of need or funds. Confers with contractors regarding invoices and payments and ensures that contractors are paid. Resolves post award administration issues of modifications and terminations. Initiates close out of completed contract. The Purchasing Agent is responsible for utilizing a thorough knowledge of and compliance with applicable AOC and Occupational Safety and Health Administration (OSHA) safety rules and regulations to ensure that work progresses in a safe manner and to initiate or take corrective action on unsafe conditions in managed areas. Customer Service Receives all visitors and answers phone calls to the Service Center. Answers questions and/or concerns or directs them to the appropriate office to obtain the requested information. Suggests alternate course of actions when a request cannot be handled by the staff. Creates work orders in WebTMA and notifies the appropriate owner (CB, House, Senate, CAO, USPC, SSA, EED, Grounds); updates work orders with any follow up information; and closes out pest control work orders. Issues keys and AOC vehicles to staff. Uses tact, diplomacy and patience when communicating and dealing with others, e.g., co-workers, managers, supervisors and internal/external customers. Maintains good rapport and positive two-way communication with managers. Provides advice and guidance that reflects a thorough current knowledge of available services and AOC practices/procedures. Resolves problems and provides thorough and complete responses to customer inquiries in a timely manner. Time and Attendance As a timekeeper, manage and maintain T&A data, ensuring compliance with AOC policies and labor regulations. Reconciles time and attendance data for employees against clock in and out punches; runs reports in WebTMA and manually transfers information to GovTA; verifies overtime and leave slips are submitted and approved; monitors employee leave so that they do not go into the negative without proper approval; prints time and attendance reports and files for future reference. Conducts peer reviews to ensure that all timekeepers are adhering to policies and regulations regarding time and attendance and leave administration are followed.