The Senate Sergeant at Arms is seeking a Administrative Manager. The complete vacancy announcement and application can be found on the United States Senate Career Page at https://sen.gov/J5NY. This vacancy announcement closes at 7pm EST on the closing date. Late applications will not be accepted.
Other Duties/ Responsibilities Provides training and instruction to subordinate personnel with varying skill levels, ensuring the development and enhancement of team capabilities. Coordinates security clearance requests, tracks the process, and maintains accurate records. Required Work Experience 5-8 years. Required Special Skills/ Knowledge Strong interpersonal and communication skills, with the ability to convey information clearly and concisely. Exceptional organizational skills coupled with proficiency in computer systems and applications. Demonstrated work experience in personnel systems, illustrating a solid understanding of related processes. Ability to create reports and deliver effective presentations, contributing to data-driven decision-making. Proven ability to successfully manage and lead a team, fostering a collaborative and productive work environment. Strong analytical skills, enabling the analysis of administrative problems and the formulation of appropriate solutions or recommendations. Ability to research, assemble, and correlate financial and statistical data to support informed decision-making. Ability to handle confidential or sensitive information with discretion and adherence to privacy policies. Proficiency in preparing and maintaining accurate records and reports, ensuring data integrity. Ability to respond to customer inquiries and complaints in a tactful, timely, and courteous manner. Demonstrated ability to establish and maintain effective working relationships within the team and across an organization. Knowledge of, or the ability to learn, departmental rules, regulations, procedures, and functions, including policies and regulations set by the Senate Committee on Rules and Administration and the Senate Select Committee on Ethics. As part of our hiring process, we may conduct a skills assessment to better understand an applicant’s proficiency in key areas relevant to the role. Desired Qualifications A demonstrated commitment to delivering exceptional administrative and/or customer service in a professional environment, preferably in the United States Senate or other government settings. Progressive experience in administrative operations, including prior management or supervisory responsibility. Proven ability to design, implement, and improve systems and workflows that increase efficiency and service quality. Strong leadership skills with a track record of building inclusive, collaborative, and accountable teams. Ability to manage multiple priorities, projects, and resources effectively, while maintaining attention to detail. Experience in inventory, procurement, or resource allocation in a complex organizational environment. Skill in analyzing operational challenges, identifying solutions, and implementing process improvements. Excellent organizational, communication, and interpersonal skills to effectively engage with stakeholders at all levels. Working Conditions Since this position requires onsite presence in support of the U.S. Senate when in session, this position requires the employee to be available and prepared to work during government shutdowns, in inclement weather, on holidays, and during late night, overnight, and weekend sessions. In the context of government furloughs, this position is considered excepted. This position directly supports essential services of the U.S. Senate. As such, this position requires the employee be available and prepared to work during government shutdowns, in inclement weather, on holidays, weekends, and during late nights to ensure essential services to the Senate continue without interruption. In the context of government furloughs, this position is considered excepted. Sedentary.
Directs and coordinates daily activities of the administrative group, provides leadership and support for program/project management and workflow systems. Manages and implements departmental objectives, policies, guidelines, and procedures, ensuring effective program and project management. Oversees timely and satisfactory fulfillment of service requests. Implements and administers departmental objectives, policies, guidelines, and procedures, ensuring successful execution and adherence to organizational goals. Identifies and recommends opportunities for process improvement within the administrative group, proactively enhancing existing workflows and procedures. Undertakes additional duties as assigned, demonstrating flexibility and adaptability in a dynamic work environment. Other duties as assigned.