The Medical Support Assistant is in the VA Tele-Critical Care System West at the Minneapolis VA Medical Center OR Hines, IL VA Medical Center. There is two vacant positions in either location. Functions under the guidance of the Nurse Manager/Assistant Nurse Manager. Tele-Critical Care (TCC) provides remote monitoring, consultation, and co-management of patients with critical illness in Intensive Care Units.
***KSA Recommendation - All qualifying experience you possess must be clearly described in your application package. We will not make assumptions when reviewing applications. Failure to demonstrate your experience and knowledge, skills, and abilities (KSAs) in your application may result in disqualification. It is strongly recommended that you write to each KSA (found below) to demonstrate how you have gained each one in your application package or on a supplemental document*** Basic Requirements: United States Citizenship: Non-citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy. Experience and Education Experience: Six months experience of clerical, office, customer service, or other administrative work that indicates the ability to acquire the particular knowledge and skills needed to perform the duties of the position; OR Education: One year above High School; OR Experience/Education Combination: Equivalent combination of experience and education are qualifying for entry level for which both education and experience are acceptable. Certification: None Required English Language Proficiency: MSAs must be proficient in spoken and written English in accordance with VA Handbook 5005, Part II, Chapter 3, Section A, paragraph 3.j. May qualify based on being covered by the Grandfathering Provision as described in the VA Qualification Standard for this occupation (only applicable to current VHA employees who are in this occupation and meet the criteria). Grade Determinations: Medical Support Assistant GS-5 Experience. One year of experience equivalent to the GS-4 grade level, which includes, but not limited to Ability to meet, communicate, and interact with individuals from varying backgrounds and other health care team members in a courteous and helpful manner in order to facilitate medical care for patients. Ability to use, and navigate between, various types of office automation equipment and software (i.e. computer systems, web based scheduling programs; insurance collection system; scanning software, multiple line phone systems; electronic faxing programs) to support patient care. Knowledge of basic medical terminology to assist in the provision of care to patients. Skill in recording patient messages and understanding physician requests pertaining to follow-up medical care in internal or external clinics. AND Demonstrated Knowledge, Skills, and Abilities. Candidates must demonstrate all of the KSAs below: Ability to operate computerized programs and [systems] in order to enter, modify, and retrieve sensitive [medical and patient identifying] information PII into or from electronic [health] records, scheduling systems, and/or reports. Advanced knowledge of medical terminology specific to understand medical diagnosis and procedures sufficient to communicate clinical staff instructions to patients. Ability to [schedule medical] appointments in a clinical setting. Ability to work independently in the accomplishment of a wide variety of duties performing patient support work. Ability to communicate effectively and professionally [in person, electronically, and/or by telephone], with [internal and external customers. Skill in customer service with the ability to identify [customer] concerns, and refer] to the [appropriate staff], as necessary, to ensure a satisfactory resolution. The full performance level of this vacancy is GS-05. Physical Requirements: You will be asked to participate in a pre-employment examination or evaluation as part of the pre-employment process for this position. Questions about physical demands or environmental factors may be addressed at the time of evaluation or examination References: VA Handbook 5005/117 Part II, Appendix G45
Major Duties include, not limited: The MSA provides specialized and expert administrative patient support while working collaboratively in an interdisciplinary coordinated care delivery model. Work involves specialized administrative judgment and the flexible use of a wide range of clinical flow processes relating to access to care across multiple sites and specialties. Tele-Critical Care (TCC) provides remote monitoring, consultation, and co-management of patients with critical illness in Intensive Care Units. Services provided are 24 hours per day and 7 days per week. Currently, the VA Tele-Critical Care System West monitors all critical care beds within VISN 23, VISN 15 and has expanded to include DOD sites and several other VHA sites across the nation. The incumbent performs duties related to administrative duties, works in collaboration with the nurses and physicians in support center by answering phones, some data collection and retrieval, working on multiple technical platforms and computer interfaces within the VA and DOD, and working with other MSA's at different VA's. Expertise in utilizing numerous advanced patient systems in support of multiple sites involved in an interdisciplinary coordinated care delivery model. MSA is responsible for receptionist duties, customer service, managing of supplies and other duties assigned for proper timely treatment of patients. Works on multiple technical platforms: such as CPRS, JL V, Vista, eCare manager, outlook, windows. They are responsible for admissions into eCare, entering patient data into eCare manager, updating the discharge list in eCare manager, transfers and discharges in eCare. Will help troubleshoot technical equipment, JL V training, Impacts and use the camera function in eCare manager. The employee independently manages responsibilities with little supervision as well as set priorities and deadlines adjusting the flow and sequencing of work to meet the team and patient needs. Work Schedule: Day or Night shift (M-F) w/Occasional Weekends & Holidays Compressed/Flexible: Not Authorized Telework: Not Eligible Virtual: This is not a virtual position. Relocation/Recruitment Incentives: Not Authorized