The Senate Sergeant at Arms is seeking a Senior Administrative Specialist. The complete vacancy announcement and application can be found on the United States Senate Career Page at https://sen.gov/1VNZQ. This vacancy announcement closes at 7pm EST on the closing date. Late applications will not be accepted.
Other Duties/ Responsibilities Processes printing/stationery orders. Processes frame shop orders. Required Work Experience Five to seven years of customer service/receptionist experience. Required Special Skills/ Knowledge Effective verbal and written communication skills. Ability to handle confidential or sensitive information. Strong knowledge in MS Office applications. Ability to work effectively with multiple management levels. Knowledge of, or ability to learn, departmental rules, regulations, procedures, and functions, including policies and regulations set by the Senate Committee on Rules and Administration and the Senate Select Committee on Ethics. As part of our hiring process, we may conduct a skills assessment to better understand an applicant’s proficiency in key areas relevant to the role. Desired Qualifications Previous congressional experience, preferably within a United States Senate office. A demonstrated commitment to delivering excellent customer service in a high-stakes professional environment. Strong organizational and time management skills, with the ability to manage multiple priorities under tight deadlines. Proven ability to work independently while contributing to a collaborative team environment. Experience supporting recruitment, onboarding, or other human resources processes. Proficiency in office software and administrative tools, with the ability to quickly learn new systems. Strong attention to detail and commitment to accuracy in all work products. A proactive, solutions-oriented mindset with a genuine interest in improving processes and workflows. Working Conditions Since this position requires onsite presence in support of the U.S. Senate when in session, this position requires the employee to be available and prepared to work during government shutdowns, in inclement weather, on holidays, and during late night, overnight, and weekend sessions. In the context of government furloughs, this position is considered excepted. This position directly supports essential services of the U.S. Senate. As such, this position requires the employee be available and prepared to work during government shutdowns, in inclement weather, on holidays, weekends, and during late nights to ensure essential services to the Senate continue without interruption. In the context of government furloughs, this position is considered excepted.
Performs a range of administrative tasks, including personnel management, prepares correspondence, and generates reports for multiple departments. Operates various record keeping and personnel processing systems. Assists in recruitment and new hire process; schedules interviews; prepares and sends decline notifications. Compiles and develops Senate Telephone and online directories; enters and maintains information in centralized system; researches and verifies information; updates all directory sections. Reviews and prepares background check packets for SAA vendors; tracks completion and approval; requests ID access. Processes training/conference fee registrations via SAA Purchase Card and/or purchase request; processes voucher payment. Other duties as assigned.