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To qualify for a Management and Program Assistant, your resume and supporting documentation must support: A. Specialized Experience: One year of specialized experience that equipped you with the particular competencies to successfully perform the duties of the position, and that is typically in or related to the position to be filled. To qualify at the GS-07 level, applicants must possess one year of specialized experience equivalent to the GS-06 level or equivalent under other pay systems in the Federal service, military or private sector. To qualify at the GS-06 level, applicants must possess one year of specialized experience equivalent to the GS-05 level or equivalent under other pay systems in the Federal service, military or private sector. Applicants must meet eligibility requirements including time-in-grade (General Schedule (GS) positions only), time-after-competitive appointment, minimum qualifications, and any other regulatory requirements by the cut-off/closing date of the announcement. Creditable specialized experience includes: GS-07: - Develop and compile data or reports on program issues; make recommendations, clarify discrepancies; advise supervisor of problems and possible solutions in the administrative processes. - Administer a files management system to include hard copy and electronic files. - Compose correspondence on findings such as technical reports and research papers. - Administer and/or maintain an Employee Suggestion program or awards program. - Prepare and conduct briefings to office leaders and associates. - Operate independently making decisions within the customer service philosophy and mission of the office. GS-06: - Prepare travels arrangement for associates who travel to depot, customer, and contractor facilities utilizing DTS. - Prepare forms, schedule meetings, maintain suspense calendar and compose routine letters and memorandums - Proofread narrative and statistical materials, verify calculations, distribute mail and duplicates material. - Perform supply and procurement support services to include providing for the requisitioning, storage and issuance of office supplies, administrative equipment, and as applicable, ADP hardware/software. - Receive and assign routine action items within the Division, trains new employees on the system input and maintenance procedures - Serve as focal point for dissemination of information for action items and relied on to keep Division supervisors informed of status of action items, extensions required internally and externally - Perform weekly maintenance task review system reports for accuracy of input; identify recurring errors and propose solution(s) Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
If Selected at the GS-06 Level, the following duties will be performed in a developmental capacity.
Assist senior analysts in analyzing and evaluating the efficiency, effectiveness, and productivity of the organizations’ functions and programs
Collect, verify, compute, consolidate and review a variety of technical and statistical data to prepare reports and briefings.
Identify and describe trends and/or problems, possible cause or explanations, make recommendations and refers to higher level analysts for in-depth study
Participate with coworkers in evaluating and refining processes to assure customer satisfaction and increased productivity
Maintain records of suspense actions and tracks suspense status through an automated system to ensure suspense’s are processed within the designated timeframes or that extensions are granted before suspense due-dates
Provide administrative and technical support to the DLA organization through a wide range of functions utilizing professional and technical skills.