This position serves as Executive Assistant to the VA St. Louis Health Care System Medical Center Director. The primary purpose of this position is to provide support to health care management officials by analyzing, evaluating, advising on and/or coordinating health care delivery systems and operations
To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 12/04/2025. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-13 position you must have served 52 weeks at the GS-12. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. Health System Administration Series, 0671 Individual Occupational Requirements: Undergraduate and Graduate Education: Major study -- hospital administration, public health administration, or related fields such as business or public administration with course work in health care administration. OR, Specialized Experience: (for positions above GS-5): Progressively responsible analytical or administrative, or clinical management or supervisory experience in the health care field. This work may have been performed in an operating health care facility or a higher organizational echelon with advisory or directional authority over such facilities. Work must have involved a close working relationship with facility managers and analysis and/or coordination of administrative, clinical, or other service activities, and provided knowledge of the following: - Missions, organizations, programs, and requirements of health care delivery systems; - Regulations and standards of various regulatory and credentialing groups; and - Government-wide, agency, and facility systems and requirements in various administrative areas such as budget, personnel, and procurement. Special Provision for In-service Placement: Successful completion of an agency-sponsored on-the-job training program may be substituted for qualifying experience, provided it included a formal individualized training plan. Such a training program must have been conducted in an operating health care system and included: - Assignments providing a knowledge of basic health system administration philosophies, practices, and procedures, and basic government administrative policies and requirements; - Practical assignments providing an opportunity to apply health system administration skills and principles (as the individual progresses, work assignments must be characteristic of the grade level to which he or she is assigned); and - Oversight by an experienced health system administrator with periodic evaluation of the individual's progress and appropriate adjustment of the training program. AND, You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-12 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Progressively responsible analytical or administrative, or clinical management or supervisory experience in the health care field. This work may have been performed in an operating health care facility or a higher organizational echelon with advisory or directional authority over such facilities. Work must have involved a close working relationship with facility managers and analysis and/ or coordination of administrative, clinical, or other service activities, and provided knowledge of the following: Missions, organizations, programs, and requirements of health care delivery systems; Regulations and standards of various regulatory and credentialing groups; and Government-wide, agency, and facility systems and requirements in various administrative areas such as budget, personnel, and procurement. NOTE: Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. You will be rated on the following Competencies for this position: Manages and Organizes Information Oral Communication Organizational Development Planning and Evaluating Strategic Thinking Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is primarily sedentary. May require some walking, standing, bending, carrying of light items such as paper and books. No special physical demands are required to perform the work. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
This position serves as the principal management advisor to the Director. Duties include but are not limited to: The incumbent is looked to by the Director as a technical authority in interpreting and applying Department of Veterans Health Care Central Office (VACO) and VISN network guidelines and formulating policy statements which are to be followed by Service Line Directors. This is accomplished through the initiation and completion of management and staff studies, statistical reports and trend analysis for top management, coordination of committee work, health care system operation and research of VA regulatory guidelines. The incumbent provides health systems management advisory services and high level management input into the most complex top management deliberations and decisions identifying and resolving the full range of complex management problems. The Health Systems Specialist (HSS) is an integral part of the top management team and is a key contributor in the decision making process and overall planning for the Medical center's operations, The incumbent participates in all top level institutional planning. He/she reviews for top management all short and long-range plans and helps prepare the Health Care System's strategic planning documents. The incumbent is routinely called upon to provide input to top management deliberations and provides advice to the top management team individually or through his/her participation in various management committees or boards upon which he/she serves. As a representative of the Director, the incumbent must have knowledge of the overall policies and work objectives, as well as being familiar with the philosophy of the Director in order to recommend courses of acceptable action. The HSS serves as a principal resource person to Service Chiefs and other management officials in resolving difficult and highly complex problems which may be confined to a single service or may extend across organizational lines. This may involve the initiation of data collection, analysis of data developed and preparation of recommendations resulting from special studies concerning problems of staffing, equipment, budget, cost containment, space availability and assignment, work simplification, report requirements, productivity, automated management information systems, etc. The incumbent is responsible for the formulation of Medical center administrative policies. Conducts studies of existing. policies and procedures, new or changed HQ or VISN directives, and recommends or initiates such action as may be required. The policies are coordinated by the incumbent with various patient care, allied health and administrative services for uniform understanding, application, and follow up. Based on personal knowledge, training and experience, the incumbent must use judgment in selecting and applying the most appropriate guidelines to individual situations and to further establish procedures for program management in those areas not covered by existing regulations. The incumbent serves as a member, chair, or resource person and/or representative of the Director on multiple boards and committees. These committees, boards, and conferences include the Executive Committee of the Administrative Staff, Veterans Service Officers Meetings, Resources Management Committee, Space Committee, Strategic Planning Committee Awards Committee, Patient Centered Care Team, Federal Executive Board (FEB}, and other committees as appointed by the Director. The incumbent is responsible for helping to develop and follow implementation of medical center goals on an annual basis. Goals reflect the facility desires, projected plans, and identified objectives by administrative and clinical staff. He/she also works with the facility planner to ensure that service goals are established for accomplishing medical center goals. Performs as primary Human Resources Liaison for personnel matters involving the Director's Office staff, such as requests for recruitment actions, screening, interviewing and selection of new employees, payroll issues, processing personnel actions, award recommendations, and disciplinary actions. Work Schedule: Monday - Friday, 8:00am - 4:30pm Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Health System Specialist (Executive Assistant to the Director)/PD080660 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized