Location: Washington, D.C. (Onsite Monday - Friday)
The Workplace Operations Coordinator role is critical to maintaining daily operational readiness, workplace safety, and a high-touch hospitality experience within the Global Executive Office. The Workplace Operations Coordinator ensures consistent execution of elevated facility standards, proactive maintenance, guest services, and inventory management in a highly visible, executive-facing environment.
This position directly supports business continuity, executive productivity, brand representation, and workplace excellence by ensuring all workspaces, amenities, and shared environments are fully functional, discreetly managed, and guest-ready at all times.
Daily tasks include but are not limited to:
Conducts daily, weekly, and monthly inspections of executive offices, open workspaces, lounges, kitchens, print rooms, restrooms, wellness rooms, patios, broadcast studios, and corridors to ensure that the space is ready to welcome guests.
Conducts routine safety walkthroughs to identify hazards such as blocked exits, loose cords, cluttered corridors, unstable furniture, or malfunctioning equipment.
Monitors lighting, temperature, shades, furniture placement, AV/IT readiness, Surface Hubs, TVs, speakers, and cord management.
Provides guided familiarization of the workplace, including service offerings, space usage, and support channels to create comfort and ease on arrival.
Manages inventory for pantry items, beverages, snacks, coffee equipment, pods, office supplies, and wellness amenities.
Stocks supply and maintains inventory daily throughout the office.
Partners with building maintenance, vendors, and cleaning teams to ensure service levels are met across executive spaces.
Tracks issues, escalate as needed, and verify resolution.
Supports preventative maintenance and special projects.
Ensures music, digital signage, monitors, and room technology are operational and aligned with executive engagements.