This Program Specialist position is located within the Medical Service specifically in the Department of Cardiology at the West Roxbury MA VA Medical Center in West Roxbury, MA. This position is full-time at 40 hours per week.
To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 04/30/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-09. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-09 in the normal line of progression for the occupation in the organization. Specialized experience is knowledge of the unique characteristics of the specific health care delivery various administrative areas such as program management and administration, budgeting/financial management work, research and analysis work, lease management; ability to provide expert analysis and advice on complex program issues, ability to develop Medical Center policies, procedures, and resource allocations for assigned programs, develops status reports or response materials for higher level attention, review, or signature. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have Ph.D. or equivalent doctoral degree, or 3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education in excess of a master's degree (excess of 36 semester hours) is creditable to meet this requirement. You will be rated on the following Competencies for this position: Attention to Detail Customer Service Decision Making Flexibility Integrity/Honesty Interpersonal Skills Learning Reading Comprehension Reasoning Self-Management Stress Tolerance Teamwork Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: Most of the work is sedentary and requires the carrying of light items such as patient files, folders, reports, etc. May require occasional lifting and moving of boxes no more than 40 lbs. Work also requires manual dexterity to perform computer related activities. Work Environment: Work is generally performed in a office setting. Some work may be performed in a hospital or clinic setting. Some precautions for specific safety conditions may be required. Work will require occasional travel to all three VABHS main sites and rare travel to the Bedford enclave. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
This Program Specialist position is is the is in the Department of Cardiology within the VA Boston Healthcare System, located at the West Roxbury, MA campus. This position will face-to-face and have a shared office at the West Roxbury campus, in close proximity to key Cardiology faculty, staff, and the Chief of Cardiology. While this position directly reports to the Chief of Cardiology, there will be a dotted-line informal reporting structure to the Medicine Administrative Officer (AO) and Clinical Operations Nurse Manager (NM), who the incumbent will work closely with on items such as HR, credentialing and privileging processes, contracting and inventory management, fellow orientation and attendance-tracking, and timekeeping. Major Duties and responsibilities include, but are not limited to: Responsible for and manages daily aspects of logistical, financial, and contracting administration and operations for the Cardiology section. Manages operations for human resources and logistical support to Cardiology including budget, purchasing card activities, personnel and human resources issues and allocations, supply ordering, utilization of space, timecards, trainee reports, contracts, data collection and analysis, daily clinic administrative support, and updating and assisting the Chief of Cardiology with the overall management of all clinical and research-related activities. Interacts with all programs at VABHS both on professional and administrative levels in performing assigned duties and is in daily contact with chiefs and other departments throughout the system on administrative matters for budgets, personnel, supplies, and equipment. Ensures all VA, Joint Commission, and OIG standards are met and appropriately incorporated into Cardiology's policies and procedures. Work Schedule: Full time, Monday-Friday 8:00am-4:30pm. Telework: Ad hoc as determined by agency policy. Compressed Work Schedule: Not Available. Virtual: This is not a virtual position. Position Title/Functional Statement #: 523-04131 Relocation/Recruitment Incentives: Not Authorized. Financial Disclosure Report: Not required. Permanent Change of Station (PCS): Not Authorized. PCS Appraised Value Offer (AVO): Not Authorized. Pay: Competitive salary and regular salary increases. When setting pay, a higher step rate of the appropriate grade may be determined after consideration of higher or unique qualifications or special needs of the VA (Above Minimum Rate of the Grade). Paid Time Off: 37-50 days of annual paid time offer per year (13-26 days of annual leave, 13 days of sick leave, 11 paid Federal holidays per year). Selected applicants may qualify for credit toward annual leave accrual, based on prior [work experience] or military service experience. Parental Leave: After 12 months of employment, up to 12 weeks of paid parental leave in connection with the birth, adoption, or foster care placement of a child. Child Care Subsidy: After 60 days of employment, full time employees with a total family income below $144,000 may be eligible for a childcare subsidy up to 25% of total eligible childcare costs for eligible children up to the monthly maximum of $416.66. Retirement: Traditional federal pension (5 years vesting) and federal 401K with up to 5% in contributions by VA. Insurance: Federal health/vision/dental/term life/long-term care (many federal insurance programs can be carried into retirement). This position is in the Competitive Service. Interchange Agreements with Other Merit System: Employees who occupy medical or medical-related positions and were appointed under 38 U.S.C. 4701(1) or (3) [formerly 38 U.S.C. 4104 (1) and (3)] must be serving in a full-time position without time limit and have served continuously for at least one year in this other merit system to be eligible to convert to the Title 5 System. Some exceptions to this rule may apply if you have previously acquired tenure under a Title 5 appointment. Current Federal employees must submit copies of their most recent SF-50, (Notice of Personnel Action). The SF-50 must identify the position title, series, grade, step, tenure and type of service (Competitive or Excepted). In some cases, more than one SF-50 may be required to show a higher grade previously held. This position is part of a AFGE Bargaining Unit. This position is covered by locality-based comparability pay. Veterans' preference does not apply for internal or other current permanent Federal agency employees. Selectee may be required to work at any Boston Healthcare System campus, as needed. Incomplete applications will not be considered.