This position is located in the Architect of the Capitol (AOC), Capitol Grounds and Arboretum (CGA). The Program Support Specialist is responsible for managing and monitoring financial, contracting, and other administrative activities. The specialist supports overall administrative duties including purchasing, CAFM work order programs, budgeting, contracting and procurement, project support, vendor and records management.
You must meet the United States Office of Personnel Management's (OPM) qualification requirements (including specialized experience and/or educational requirements) for the advertised position. You must meet all eligibility and qualifications requirements by the closing date of the job announcement. Additional information on the qualification requirements is outlined in the OPM Qualifications Standards Handbook of General Schedule Positions. It is available for your review on the OPM web site at OPM qualification standards Specialized Experience is experience that has equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position and is typically in or related to the work of the position to be filled. To be creditable, an applicant's one full year (52 weeks) of specialized experience must demonstrate the knowledge, skills, and abilities necessary for successful job performance. To qualify at the GS-09 level, your resume must clearly demonstrate that you have one full year (52 weeks) of specialized experience comparable in difficulty and responsibility to at least the GS-07 level in the federal service. Examples of qualifying experience include the following types of tasks performed on a regular and recurring basis: Providing administrative support and assistance to the program, supervisors and leaders to complete deliverables for various business processes, policies, and procedures supporting finance, acquisition, human resources, project management, training, and logistics programs and activities. Using a variety of office automation software, i.e., database, spreadsheet and word processing. Performing administrative functions, including compliance with human capital policies, processes and procedures and efficiency and effectiveness of business operations. Updating and maintaining paper and electronic administrative files and records. Initiating and routing work orders using the Computer Aided Facility Management (CAFM) program and tracking status of service requests. Using a financial management system to perform purchasing-related activities for an organization. --OR-- Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related. --OR-- Combination of specialized experience and education.
Procurement Processing Serves as a Purchasing Agent responsible for procuring supplies, services, equipment and other resources through a variety of purchasing methods and procedures for the Capitol Grounds and Arboretum (CGA). Prepares and reviews requisitions, conducts market research, determines procurement methods, and develops justifications and purchase orders. Issues task orders under agency contracts and ensure compliance with AOC policies and Federal Acquisition Regulations (FAR). Serves as a Government-wide Purchase Cardholder, ensuring security, compliance, and timely reconciliation of monthly statements. Monitors delivery, inspection, and acceptance; ensures timely contractor payments; reconcile accounts; and resolves post-award issues, including claims and contract closeout. Uses Financial Management System (FMS) and Maximo for procurement activities and stays current on FAR and AOC guidelines. Generate reports and develop specialized databases as required. Works independently and interfaces directly with all units of the CGA to support the range of procurement needed to maintain essential CGA functions. Program and Finance Management Manages projects such as CGA employee uniform and safety shoe programs, coordinating with vendors and jurisdictions for deliveries, disposals, and compliance. Conducts tactical and long-range planning, resource allocation, and acquisition analysis in compliance with AOC guidelines and Federal Acquisition Regulations. Prepares, enters, and reviews budget data in financial systems, reconciles discrepancies, and maintains accurate records for all transactions. CAFM Work Order Program Management Develops long-range plans for implementing and administering CAFM programs and supports the development of a world-class preventive and predictive maintenance framework. Collects, and enters workorder data for analysis and monitors work order data for the CGA to develop and recommend process improvements for efficient resource utilization in collaboration with different personnel.