The VA Northeast Ohio Healthcare System is recruiting for a Program Analyst. The Program Analyst will function in Environmental Management Service.
To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 05/15/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-7 position you must have served 52 weeks at the GS-5. For a GS-9 position you must have served 52 weeks at the GS-7. For a GS-11 position you must have served 52 weeks at the GS-9. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: GS-7 Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-5 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Experience using Microsoft applications such as Word, Excel, Power point and Outlook; experience completing data collection, data analytics, creation and maintenance of databases, and to format data into a presentation; coordinating with others between various units and offices to accomplish work related projects; analyzing work flow to determine potential problem areas and making recommendations to correct; proofreading documents for grammatical errors; notifying others of pending appointments and meetings; and advising others on processes or procedures. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have completed 1 full year of graduate level education or superior academic achievement that demonstrates the knowledge, skills, and abilities necessary to do the work of this position. (Transcripts must be submitted). OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have a combination of specialized experience and education beyond a Bachelor's degree. (Transcripts must be submitted). GS-9 Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-7 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Assisting with collecting, compiling, and/or tracking data and statistical information in support of program operations; supporting supervisors and leads in developing procedures and processes; making recommendations to current processes in relation to measuring and tracking service performance measures; assisting with coordination of quality assurance activities for assigned program(s). OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have completed a Master's or equivalent graduate degree or 2 full years of progressively higher-level graduate education or a J.D., related to the work of the position. One year of graduate education is 18 semester hours or the number determined by the school attended to represent one year of full-time study. (Transcripts must be submitted). OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have a combination of specialized experience and education beyond the first year of graduate level education. (Transcripts must be submitted). GS-11 Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-9 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Gathering and analyzing a wide variety of data; maintaining records, preparing administrative and statistical reports, assuring compliance with review process, and monitoring compliance with program requirements; designing, developing, and disseminating training materials, local standard operating procedures (SOPs) for implementation; provides education on system data requirements, data entry processes and use of the generated data. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have completed a Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related to the work of the position. (Transcripts must be submitted). OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have a combination of specialized experience and education beyond two years of graduate level education. (Transcripts must be submitted). You may qualify based on your experience and/or education as described below: You will be rated on the following Competencies for this position: Administration and Management Applies Technology to Tasks Communications and Media Customer Service Database Administration Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is usually sedentary, but it requires periods of walking, standing, bending or climbing, and employees may carry light items such as books, instruments, laptops, and other similar materials. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Major duties include, but are not limited to: Performs records filing, scanning documents, preparing documents for review and accuracy for supervision prior to submission. Assists the supervisor in reviewing quarterly budget reports received from fiscal service as well as generating running balances periodically thru VISTA. Reviews and reconciles invoices resolving all discrepancies through all mechanisms available. Prepare, organize, reconcile, and assess financial reports to include quarterly and sort code reports. Receives and processes documents and reports in accordance with established procedures. Reviews document and report for completeness and enter pertinent information into an automated tracking system Completes limited, uncomplicated management or program analysis projects, or segments of larger analytical projects or studies under the direction of higher-level employees. Collects data, detects and evaluate trends or problems, and identifies solutions. Provides procurement support work throughout the procurement cycle by assembling contracts, obtaining bids, processing amendments and modifications, and monitoring the status of deliveries. Analyzes and considers factors such as usage, inventory, seasonal demands and budget. Prices special projects and program changes. Monitors and reports time and attendance. Tracks, logs, and reports on a variety of time and attendance and Special Pay categories requiring the use of unrelated methods, practices, and procedures. Prepares tracking system and logs hours reported such as overtime pay, premium pay, and other special pay determinations, for the supervisor's use in tracking and planning. Manages procurement and contracting for the organization. Performs analytical and evaluative work associated with line and/or program activities. Develops, analyzes, evaluates, advises on, or improves the effectiveness of work methods and procedures, organizations manpower utilization, distribution or work assignments, delegations of authority, information and documentation systems, and similar functions of management. Reviews financial reports and resolves discrepancies with the appropriate accounting office. Assures all expenditures are properly authorized and documented. Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: Monday - Friday 8:00 am to 4:30 pm. Virtual: This is not a virtual position. Position Description/PD#: Program Analyst/PD93900O, PD93901O, and PD93902O The VA has adopted Core Values and Characteristics that apply universally across the Department. The five Core Values define "who we are," our culture, and how we care for Veterans, their families and other beneficiaries. The Values are Integrity, Commitment, Advocacy, Respect and Excellence ("I CARE").As a VA professional, your opportunities are endless. With many openings in the multiple functions of VA, you will have a wide range of opportunities and leadership positions at your fingertips.